Every requirement,
in one place.
Tektome integrates meeting minutes, regulations, internal standards, and institutional know-how, automatically tracking and distilling what designers need to act on.
CORE CONCEPT
“A system that centralizes all constraints, requirements, and knowledge and flows them seamlessly through to BIM verification.”
THE CHALLENGE
Design requirements are
structurally broken.
In complex, long-term architectural projects, what designers must follow is
scattered across four different sources and no single tool connects them.
No single source of truth
Meeting minutes, emails, Excel sheets, and PDFs contradict each other. Designers can’t confirm which version is current without hours of cross-referencing.
Project memory is lost at handover
When staff change, the reasoning behind every specification — built over months of meetings —exists only in one person’s head. It disappears the moment they leave.
Regulations exceed human recall
Every design change triggers cascading regulatory implications. No one has the working memory — or the tools — to track them systematically.
Expert knowledge stays siloed
Institutional know-how lives in senior staff emails and informal channels — inaccessible to junior designers at the moment they need it most.
Change chains go undetected
A single room area change silently triggers new smoke exhaust obligations, soundproofing requirements, and BIM check items — none of which surface automatically.
Excel management collapses under load
Every team tries to manage requirements in spreadsheets. Every team stops updating when the project gets busy. The death spiral is not a motivation problem — it’s a design problem.
Drop in. Approve. The system does the rest.
User effort is limited to two actions. Extraction, classification, version control, and regulatory recalculation are handled automatically.
Drop in meeting minutes, regulatory PDFs, standards, or emails. The system extracts requirements automatically.
Review the structured list of new and changed requirements. One action confirms them.
Every version retained with its source meeting and original wording. Query the full history at any point.
Four outcomes grounded in real projects.
The current answer, in one second.
No more filtering Excel or searching emails. Query the confirmed state of any requirement instantly.
- Q: Latest area, Room A?
- A: 100㎡+. MTG-031 ✓
Memory survives handovers.
Specifications carry who decided, when, and why. Handovers stop being knowledge loss events.
- 2021
- 2023
- 2024
- NOW
Juniors won’t miss applicable regulations.
Structured list of applicable regulations with conditions for each — before a perspective is ever missed.
DEFINITE
CONDITIONAL
UNDETERMINED
Know-how, exactly when needed.
Veteran knowledge surfaces as contextual alerts the moment a relevant requirement is confirmed.
⚡ Alert: Adjacent electrical/mechanical rooms — verify vibration control.
Everything that shapes
what must be followed.
The solution integrates four structurally different sources of constraint — each
with its own update frequency, authority, and handling logic.
-
R1Meeting Minutes
-
Client dialogue and accumulated change history. Natural language, high change frequency, traceable through LLM extraction to structured requirement records.
HIGH FREQUENCY
-
R2Regulations
-
Building Standards Law, Fire Services Act, local ordinances. Non-negotiable. Dynamically recalculated as project attributes change — not a static lookup.
DYNAMIC RECALCULATION
-
R3Internal Standards
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Client and organizational specifications. Indexed in vector DB for query and contradiction detection. Used for compliance checking, not binary BIM verification.
QUERY & DETECT
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R4Institutional Know-how
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The only generative resource. Experience and lessons from senior staff — structured, tagged, and surfaced as contextual alerts rather than BIM check items. Prevents recurring failures.
CONTEXTUAL ALERTS
THE DISTILLATION PROCESS
- Meeting
Minutes - Regulations
- Internal
Standards - Know-How
PROCESSING ENGINE
LLM extraction · version control · regulatory recalculation · human approval
DISTILLED REQUIREMENTS
Confirmed · Latest · Structured · Sourced → Flows to SmartCheck BIM verification
The right value, for every team member.
Junior Designer
Automatic perspective coverage — no missed regulations regardless of experience level.
Senior Designer
Instant confirmation of the latest state, with full change history and evidence for every contested decision.
Project Manager
Reliable handovers and visibility into unresolved or unreflected requirements.
Legal / Quality Control
Issues arrive structured. Consultations resolve in one exchange.
Unique to this solution.
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