01
No single source of truth
Meeting minutes, emails, Excel sheets, and PDFs contradict each other. Designers can't confirm which version is current without hours of cross-referencing.
Requirements Management
Every requirement, in one place.
Tektome integrates meeting minutes, regulations, internal standards, and institutional know-how, automatically tracking and distilling what designers need to act on.
Core Concept
One system that centralizes every constraint, requirement, and piece of knowledge — and flows it seamlessly through to BIM verification.
Core Concept
A single source of truth that centralizes all constraints, requirements, and knowledge — and flows them seamlessly through to BIM verification.
Core Concept
Centralize every constraint, requirement, and insight in one place — and carry it, intact, all the way through to BIM verification.
Core Concept
One system that centralizes every constraint, requirement, and piece of knowledge.
Inputs
Constraints Requirements KnowledgeOne source of truth
Tektome centralizes every constraint, requirement, and piece of knowledge.
Outputs
Checklists BIM Verification Drawing ChecksThe Four Resources
Everything that shapes what must be followed.
The solution integrates four structurally different sources of constraint — each with its own update frequency, authority, and handling logic.
R1
Meeting Minutes
Client dialogue and accumulated change history. Natural language, high change frequency, traceable through LLM extraction to structured requirement records.
High frequency
R2
Regulations
Building Standards Law, Fire Services Act, local ordinances. Non-negotiable. Dynamically recalculated as project attributes change — not a static lookup.
Dynamic recalculation
R3
Internal Standards
Client and organizational specifications. Indexed in vector DB for query and contradiction detection. Used for compliance checking, not binary BIM verification.
Query & detect
R4
Institutional Know-how
The only generative resource. Experience and lessons from senior staff — structured, tagged, and surfaced as contextual alerts rather than BIM check items. Prevents recurring failures.
Contextual alertsThe Distillation Process
Meeting Minutes
Regulations
Internal Standards
Know-How
Processing Engine
LLM extraction · version control · regulatory recalculation · human approval
Distilled Requirements
Confirmed · Latest · Structured · Sourced → Flows to AI BIM Checker verification
The Distillation Process
1
Four Sources
Meeting Minutes
Regulations
Internal Standards
Know-How
2
Processing Engine
LLM extraction · version control · regulatory recalculation · human approval
3
Distilled Requirements
Confirmed
Latest
Structured
Sourced
The Distillation Process
Meeting MinutesRegulationsInternal StandardsKnow-How
Processing Engine
LLM extraction · version control · regulatory recalculation · human approval
Distilled Requirements
Confirmed · Latest · Structured · Sourced → Flows to AI BIM Checker verification
The Distillation Process
01
Ingest four sources
Meeting minutes · Regulations · Internal standards · Know-how
02
Processing engine
LLM extraction · version control · regulatory recalculation · human approval
03
Distilled requirements
Confirmed · Latest · Structured · Sourced → Flows to AI BIM Checker verification
How it works
Drop in. Approve. The system does the rest.
User effort is limited to two actions. Extraction, classification, version control, and regulatory recalculation are handled automatically.
01 Drop in
MTG-031.pdf
Drop in meeting minutes, regulatory PDFs, standards, or emails. The system extracts requirements automatically.
02 Approve
✓
✓
Review the structured list of new and changed requirements. One action confirms them.
03 Track
v1 · 50㎡
v2 · 88㎡
v3 · 100㎡ ✓
Every version retained with its source meeting and original wording. Query the full history at any point.
Drop in
MTG-031.pdf
Hand it the raw material
Meeting minutes, regulatory PDFs, standards, or emails. Requirements are extracted automatically.
Auto · LLM extractionApprove
✓
✓
Confirm in one action
Review the structured list of new and changed requirements. One action confirms them.
Your only decisionTrack
v1 · 50㎡
v2 · 88㎡
v3 · 100㎡ ✓
Every version, retained
Each version keeps its source meeting and original wording. Query the full history any time.
Auto · version control
01
Drop in
Drop in anything that defines the work.
Meeting minutes, regulatory PDFs, internal standards, emails. The system reads each source and extracts structured requirements — no template, no manual tagging.
Handled automatically: extraction · classification
REQ-072 Examination Room 2 — column spacing
REQ-089 Room A — floor area
REQ-094 Smoke exhaust · new
02
Approve
Confirm the changes in one pass.
New and changed requirements arrive structured and side-by-side with their previous state. Review, then confirm — the single action that keeps the source of truth current.
Your effort stops hereRoom A — floor area88 → 100㎡✓
Column spacingW2150mm+✓
Smoke exhaust §126-2new
03
Track
Every state, traceable forever.
Each requirement keeps its full lineage — source meeting, original wording, and every revision. Regulatory implications are recalculated automatically as the design changes.
Handled automatically: version control · recalculation
v1 · 50㎡MTG-001
v2 · 88㎡MTG-015
v3 · 100㎡ ✓MTG-031
01 Drop in
02 Approve
03 Track
MTG-031.pdf · dropped
Drop in the raw material
The system extracts structured requirements from minutes, PDFs, standards and emails — automatically.
Extracting 24 requirements…Room A — floor area88 → 100㎡✓
Column spacingW2150mm+✓
Smoke exhaust §126-2new
Approve in one action
Review new and changed requirements side-by-side with their prior state, then confirm them all at once.
3 changes ready to confirm
v1 · 50㎡MTG-001
v2 · 88㎡MTG-015
v3 · 100㎡ ✓MTG-031
Track every version
Full lineage is retained — source meeting, original wording, and recalculated regulations for each revision.
Querying history · MTG-001 → 031What it delivers
Four outcomes grounded in real projects.
The current answer, in one second.
No more filtering Excel or searching emails. Query the confirmed state of any requirement instantly.
Q: Latest area, Room A?
A: 100㎡+. MTG-031 ✓
A: 100㎡+. MTG-031 ✓
Memory survives handovers.
Specifications carry who decided, when, and why. Handovers stop being knowledge loss events.
2021
2023
2024
NOW
Juniors won't miss applicable regulations.
Structured list of applicable regulations with conditions for each — before a perspective is ever missed.
15
Definite
18
Conditional
9
Undetermined
Know-how, exactly when needed.
Veteran knowledge surfaces as contextual alerts the moment a relevant requirement is confirmed.
⚡ Alert: Adjacent electrical/mechanical rooms — verify vibration control.
The current answer, in one second.
No more filtering Excel or searching emails. Query the confirmed state of any requirement instantly.
Q: Latest area, Room A?
A: 100㎡+. MTG-031 ✓
A: 100㎡+. MTG-031 ✓
Memory survives handovers.
Specifications carry who decided, when, and why. Handovers stop being knowledge loss events.
202120232024NOW
Juniors won't miss applicable regulations.
Structured list of applicable regulations with conditions for each — before a perspective is ever missed.
15
Definite
18
Conditional
9
Undetermined
Know-how, exactly when needed.
Veteran knowledge surfaces as contextual alerts the moment a relevant requirement is confirmed.
⚡ Alert: Adjacent electrical/mechanical rooms — verify vibration control.
01The current answer, in one second.
02Memory survives handovers.
03Juniors won't miss applicable regulations.
04Know-how, exactly when needed.
Q: Latest area, Room A?
A: 100㎡+. MTG-031 ✓
A: 100㎡+. MTG-031 ✓
The current answer, in one second.
No more filtering Excel or searching emails. Query the confirmed state of any requirement instantly.
202120232024NOW
Memory survives handovers.
Specifications carry who decided, when, and why. Handovers stop being knowledge loss events.
15
Definite
18
Conditional
9
Undetermined
Juniors won't miss applicable regulations.
Structured list of applicable regulations with conditions for each — before a perspective is ever missed.
⚡ Alert: Adjacent electrical/mechanical rooms — verify vibration control.
Know-how, exactly when needed.
Veteran knowledge surfaces as contextual alerts the moment a relevant requirement is confirmed.
Q: Latest area, Room A?
A: 100㎡+. MTG-031 ✓
A: 100㎡+. MTG-031 ✓
The current answer, in one second.
No more filtering Excel or searching emails. Query the confirmed state of any requirement instantly.
202120232024NOW
Memory survives handovers.
Specifications carry who decided, when, and why. Handovers stop being knowledge loss events.
15
Definite
18
Conditional
9
Undetermined
Juniors won't miss applicable regulations.
Structured list of applicable regulations with conditions for each — before a perspective is ever missed.
⚡ Alert: Adjacent electrical/mechanical rooms — verify vibration control.
Know-how, exactly when needed.
Veteran knowledge surfaces as contextual alerts the moment a relevant requirement is confirmed.
Free Trial
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See Tektome Requirements Management on your own project. Tell us a little about your team and we'll set you up with early access.
- Capture and track requirements end to end
- Grounded in your real project data
- No commitment, no setup required
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